PRIVACY POLICY
Effective as of March 25th, 2025
1. Purpose
This Privacy Policy (the “Policy”) aims to establish and inform the guidelines regarding the processing of personal data conducted by Chicarino, Quaresma, Tanaka & Dias Advogados (CQTD) in its institutional activities, reinforcing the organization’s commitment to the privacy and security of information, in accordance with the Brazilian General Data Protection Law (LGPD) – Law No. 13,709/2018, and the regulations published by the National Data Protection Authority (ANPD).
We are the law firm Chicarino, Quaresma, Tanaka e Dias Sociedade de Advogados, with its head office at Rua Funchal, N. 573, rooms 31 and 32, Vila Olímpia, in the city of São Paulo, state of São Paulo, Brazil, Zip Code 04551-910 and we act as controllers of your personal data, as defined by the applicable legislation (“We” or “CQTD”) Your personal data are processed solely and exclusively on the legal basis of the performance of the service contract, or any other contract, entered into between You, or the company where You work, and us, under the terms of this Policy. Alternatively, this Policy also seeks your consent to the collection of your Personal Data when You visit our website. You, the subject of you personal data, will be referred to as “You” in this Policy.
2. Scope
This Policy applies to all individuals whose personal data is processed by CQTD, including:
• Employees, former employees, dependents, candidates, and partners;
• Clients and their legal representatives who have or have had a legal relationship with CQTD;
• Suppliers with whom CQTD maintains or has maintained a commercial relationship; and
• Visitors, users who register to receive the newsletter on CQTD’s website, users who engage with CQTD’s social media profiles and anyone who accesses CQTD’s premises.
3. Personal Data Collected
CQTD may collect the following types of personal data, depending on the relationship between the data subject and the organization:
• Visitation and interaction data: When you visit our site, we will collect cookies from your computer (for more information on cookies, see the “Cookies” section below), your page clicks and browsing interactions, your location via IP address, browser type, type of device you use to access the site, your device’s operating system and your screen resolution.
• Newsletter data: When you subscribe to a newsletter from us, you will provide us with the data explicitly requested at the time of subscription, such as your name and e-mail address. In addition, we will collect your interactions with the newsletters sent (opening and clicking on links in the email in question).
• Data from forms: When you fill in a form that we send you, or when you provide us with personal data about yourself that we request from you, we will use the data for the specific purpose indicated at the time of providing the form or request, in addition to the other purposes indicated in this Policy.
• Customer data: Any data that You decide to share with us during the provision of our legal services.
• Registration and identification data: Name, CPF, RG, address, phone, email, position, and company.
• Financial data: Banking information necessary for payments and billing.
4. Purpose and Legal Basis for Processing
CQTD processes personal data for the following purposes:
5. Cookies
Affected Data Subjects engage with CQTD’s social media profiles All data subjects Legal Basis Legal obligation Data Categories Registration, financial CQTD’s website uses cookies to enhance the user experience and collect statistical data on platform usage. The types of cookies used include:
• Essential cookies: Necessary for the website’s functionality and cannot be disabled.
• Analytical cookies: Used for performance monitoring and navigation optimization.
• Third-party cookies: Related to traffic analysis tools and integration with social networks.
6. Data Collection
CQTD collects personal data through the following interactions:
• Client and supplier registration, in person or electronically.
• Submission of forms through the website for newsletter subscriptions.
• Recruitment processes for hiring employees.
• Access control to CQTD’s premises.
7. Data Storage
CQTD securely stores personal data using systems protected by access controls, encryption, and cybersecurity measures. All the information is stored on encrypted Microsoft Sharepoint and Prodrive servers, in the former case physically located in the United States of America. The Brazilian company AEnova monitors our systems and can access them as data operators. We suggest that you contact the privacy policies of these companies if you want to know how they handle your personal data. All machines that have access to your data are encrypted and protected with a firewall and antivirus.
8. Data Sharing
CQTD may share personal data with:
• Service providers: Security companies, technical support, and data hosting.
• Regulatory bodies: When required by law or judicial determination. When you subscribe to and use one of our newsletters, you will interact with RD STATION, which allows us to collect the data mentioned in the second point of section 3 above, and which will also collect this data for its own purposes. We use operating and working systems provided by Microsoft, which also collects your data for its own purposes. We recommend that you access and read the privacy policies of these services if you want to understand how your data is used by them.
9. Data Deletion
Personal data is deleted when it is no longer necessary for its operational or legal purposes, following the LGPD guidelines, or for 5 (five) years, whichever is shorter. Data may be anonymized for statistical or archival purposes, as applicable.
10. Data Protection
CQTD adopts strict practices for data protection, including:
• Restricted access control.
• Encryption.
• Continuous monitoring against cyber threats.
• Cybersecurity policy.
11. Rights of Data Subjects Under the LGPD, you have the right to exercise the following rights regarding your personal data:
• Confirmation of the existence of data processing.
• Access to and correction of incorrect or outdated data.
• Anonymization, blocking, or deletion of unnecessary or excessive data.
• Withdrawal of consent, when applicable.
• Information about the sharing of your data.
To exercise any of these rights, contact us at: contato@cqtd.com.br.
12. Contact
For questions and requests related to this Privacy Notice, contact us at:
• Email: contato@cqtd.com.br.
13. Data Protection Officer
The Data Protection Officer of CQTD is responsible for ensuring compliance with the LGPD. To contact them, use the email above. This Privacy Notice will be updated whenever necessary to ensure compliance with current legislation and best data protection practices.
